Department Chair Resource Room

This page contains links to tools that will assist department chairs in data-informed decision-making. The tools are organized by the various activities for which deans are responsible. Almost all reports will be accessible through the dataMarq report catalog, a portal through which university decision-makers can access key university reports.

Class Scheduling

The Office of the Registrar provides a detailed timeline and set of procedures for populating a class schedule in CourseLeaf Section Scheduler, chairs may need additional data to determine which classes and how many seats to offer. The set of tools below will provide information around

  • : This tool shows class enrollment and capacity metrics and can be used to understand how student demand for a particular course or set of courses has changed over time. The tool can be used to determine whether courses should be offered more or less frequently and which courses are in the highest and lowest demand. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
  • : This tool shows how students who are either eligible or enrolled in the most recent term have completed requirements in the Marquette Core Curriculum (MCC).
    • Note that this is not an indicator of how many seats to offer in subsequent terms but does show how far along students are in completing their core requirements.
    • Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
  • The data in these reports are based on official statistics taken on the census date of each term. Chairs can see course enrollment trends for individual class sections going back to fall 2009. The report also shows the distribution of course enrollment by various course characteristics like level, faculty type, component and instruction mode.
    • Courses can be grouped by either the unit offering the course or by the instructor's home department. If trying to examine the number of student credit hours taught by faculty within the department, switch the "Group Class by:" filter to "Instructor Home Unit".
  • : Chairs can use this report to see how a particular program is trending over time using official statistics taken on the census date of each term.

Monitoring Registration

During a registration period, chairs may need to monitor how both students are registering and how courses are filling.

  • : Chairs can see how registration is progressing for undergraduate students with majors in their departments. This includes how many students are eligible, how many have registered, percent registered of eligible, percent registered full-time, number of unregistered students with holds, and the average credits registered by various student characteristics. Updated nightly. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
  • : Chairs can see how registration is progressing for graduate students in departmental programs. This includes how many students are eligible, how many have registered, percent registered of eligible, percent registered full-time, number of unregistered students with holds, and the average credits registered by various student characteristics. Updated nightly. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
  • : Chairs can see information about enrollment in courses and specific course sections in a term to understand current capacity, class enrollment, open seats, wait list capacity, and wait list size. Updated nightly. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
  • Class Waitlist Report (OTR Student List): A report showing classes and individual students on registration waitlists.
  • Registration Status Report (OTR Student List): This report shows the detailed registration status of individual students for a given term. Includes a filter for primary academic plan and filter for registration holds.

Faculty Hiring, Review and Promotion

The data below allow chairs to understand both in aggregate and at the individual faculty level information about

  • : Chairs can see a profile of faculty in their department and see trends over time. Characteristics such as gender, race/ethnicity, rank, full/part status can be viewed.
    • Use the Faculty Profile tab and select your unit in the 鈥淒epartment(s)鈥� filter to see an overview of faculty within the department as of the most recent November 1 snapshot.
    • Use the Faculty Trends tab to see how the number of faculty in your unit has changed since fall 2008.
  • : These data and definitions are preliminary as OIRA works with deans and chairs to finalize the methodology. Please use with caution. Review the 鈥淒efinitions鈥� tab to learn how metrics are defined. Restricted to deans, associate/assistant deans, chairs, and other academic personnel.
  • This interactive report houses all course evaluation data since fall 2008. It allows chairs to analyze the department鈥檚 course evaluation data to see how a particular instructor or course has been evaluated over time.
  • Log in to MOCES to see the results of individual courses and read student comments. This is the only place to view student comments.
  • Instructor Profile (MOCES) 鈥� Promotion and Tenure: These are instructions to run a report in Faculty Success to get course evaluation information for P&T dossiers.
  • houses information about faculty鈥檚 professional achievements and can be used for accreditation, identifying opportunities for scholarly collaboration, and for annual faculty activity reports. Chairs can request the creation of specific reports for their department.

Student Success and the Student Experience

  • Office of the Registrar Student Lists: These are reports on dataMarq which allow chairs to see lists of individual students meeting certain criteria:
  • First-Time, First-Year Student Survey: Conducted during orientation, the survey measures students鈥� predicted academic successes, their expectations for Marquette, their concerns, academic confidence, and the activities in which they would like to be involved. Administered annually in August (not administered in 2020). All reports are restricted to campus. Chairs who are interested in custom results by major, including student comments, should submit an information request to OIRA.
  • Graduating Senior Survey: The Graduating Senior Survey is conducted each spring and investigates seniors' overall satisfaction, engagement in co-curricular learning experiences, satisfaction with academic experiences, and plans for the immediate future. University and college-level results are available on OIRA's website. Chairs who are interested in custom results by major, including student comments, should submit an information request to OIRA.
  • First Destination Survey: Examines employment and enrollment in graduate and professional school activities of recent bachelor's degree recipients (undergraduate survey) and certificate, master鈥檚, and doctoral degree recipients (graduate survey) with the goal of estimating six-month post-graduation outcomes rates. Administered annually.
  • National Survey of Student Engagement (NSSE): National instrument that collects information about student participation in programs and activities that are provided for learning and personal development. Administered every three years in spring. All reports are restricted to campus.
  • Retention and graduation rates for first-year cohorts by various student characteristics.

Program Review

  • The repository is organized by academic department and includes for each academic year which serve as the appendices of the self-study for program review. The content is outlined in the academic program review guidelines. Each report is comprised of several tables that typically show a five-year history and a comparison to college and university trends.

Additional Resources

OIRA and other academic support offices are continuously improving and expanding the tools available to decision-makers on campus. Below are several high-level resources for using tools made available to department chairs.